The Association of British Choral Directors (abcd) is committed to protecting your personal data and will use any personal or sensitive data we collect from you in line with the General Data Protection Regulations (GDPR). Whenever we need to collect any of your data, we will let you know at that point why we need to do so and what it will be used for, but this guide provides a useful overview of all of those situations and provides more detail on how we keep your data secure and up to date, how long we might hold it for, and what your rights are in relation to it.
The Association of British Choral Directors (abcd) is the data controller (contact details below). This means it decides how your personal data is processed and for what purposes.
When you join abcd, we ask you for personal information about yourself. By updating your preferences in your members' account, you can also choose to share other details with members, such as the details of the choirs you conduct. Your membership details can be accessed, viewed and managed by you through the secure membership area. Depending on the method of payment you use to pay for your membership, we may store necessary financial information. If you choose to Gift Aid your subscription or any donations, we will store your declaration.
We use your data for the following purposes:
We use your data for the following purposes:
abcd complies with its obligations under the GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
As set out in Article 6 of the GDPR
Membership administration, volunteer management, course and event bookings, vacancy submissions, financial transactions. We use your information for these things to service your membership of abcd, to administer the events for which you have booked and to administer any vacancy submissions you make to our website.
abcd Membership Directory, third party mailings, course mailing lists. We will only include members in our membership directory if you give us your consent. We will only make member information available to third parties if you give us your consent. We will only contact non-members about our activities if you sign-up to our mailing list. Consent can be withdrawn at any time.
Your personal data will only be used by abcd staff, voluntary officers and, for courses, our tutors for the administration of the course. We will only share member data with carefully selected third parties for marketing purposes if you have specifically consented to this. If you book a residential course with us (e.g. our Annual Convention), we will only share the relevant data with third parties where necessary, for example accommodation providers or caterers.
We use third parties (such as our longstanding web/digital developers Lupimedia and payment processing company Paypal) in order to administer & enhance your membership and to provide a secure service for financial transactions. We also use third party services such as Mailchimp to process your data. We only share the necessary information for the third party to provide that service. We do not store your credit card details on our site.
You have the right to request a copy of the information that we hold about you. If you would like a copy of some or all of your personal information, please email or write to us at the contact details below.
You can contact us at any time to update or correct the data we hold on you. abcd members can also update their own details via their online members' account.
Under the GDPR, you have the following rights over your data and its use:
All requests related to your rights should be made to Rachel Greaves. We will respond within one month.
You can find out more about your rights on the Information Commissioner's Office website.
Cookies are very small data files a website you visit saves on your computer or mobile device for identification purposes for a limited period of time. Cookies do not collect information which personally identifies you, but collect general information such as your activity on a website to help tailor your user experience.
We use cookie technology (Google Analytics) when a person visits our website to collect and analyse anonymised data on how many people have visited, what pages they have looked at and other statistical information. We also use cookies to allow members to log in and out in order to view our members-only section.
We use a pop-up banner to let users know about this on their first visit, and they can at any time disable cookies in their browser if they do not wish their (anonymised) data to be tracked. However in a few cases some of our website features may not function as a result.
You can find out more about cookies by clicking here.
To get in touch with us, you can email us or phone us on 01935 389482 or write to us at 15 Granville Way, Sherborne, Dorset DT9 4AS.
You can contact the Information Commissioners Office on 0303 123 1113 or via email or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.
Our website contains links to other websites. This privacy policy only applies to this website so when you link to other websites you should read their own privacy policies.
We keep our privacy policy under regular review and we will place any updates on this web page. Where the changes are significant, we may also choose to email individuals affected with the new details. Where required by law, will we ask for your consent to continue processing your data after these changes are made. This privacy policy was last updated on 11 May 2018.